Business trips are essential for the success of every business. You travel not for pleasure but because you want to expand your business. You search for possible partners overseas. You also pitch your ideas in hopes of finding potential investors. You also travel to places where you can market the products.
They may have positive effects later, but for now, you can’t see them. You just have to shell out money from the company hoping that great things will return. You can’t control the success of the trip but you can at least control the cost. Here are some ways to reduce the cost when doing business trips all the time.
Book in advance
Never have a last-minute travel as everything skyrockets. The price of the hotel, airlines and other services will soar as you approach the actual date. However, in many cases it is inevitable as you are not the only one controlling the schedule. If you can manage to have the meeting rescheduled, it would be great. Otherwise, you have no choice but to go for it. Just make sure this is a trip that’s worth the cost.
Make use of the rewards programs
There are a lot of hotel chains, restaurants and airlines offering rewards programs. Take advantage of them so you can use the points earned to reduce the cost for your next trip. When you are bringing a lot of people for the trip, you are spending more, but you are also getting more points. Take advantage of it for your next trip.
Look for alternatives
There might be other ways to reach your destination. For instance, a different airport could lead you close to your destination but the airline ticket price is way lower. Choose this option, but only if you will have easy access to your destination upon arrival.
Avoid travel on peak seasons
Peak season trips are usually expensive. This is when everyone is on a holiday mode. It makes sense to not have any trip at this point. You are probably busy planning trips with your family. If you have partners who wish to meet up at this time of the year, politely decline and wait for a more convenient date. Not only will you spend more money, you could also be wasting your time for a holiday.
Cancel the trip
This might sound weird but this can be an option. You can do video chats anyway. You just have to find a way to have your schedules meet and do the discussion online. There is no need to go to the actual place unless you are signing a contract or the other party pays for the expenses. Sometimes, executives spend too much money for trips when in fact, they can avoid doing so. Be wise in determining which business trips to pursue.
You can reduce the total expenses for your business trip if you carefully decide on every detail. Otherwise, the cost will just keep blowing up beyond control.
Featured and 1st image from https://www.tripit.com/blog/2014/01/point-tracker-tripit-pro-adds-a-new-option-to-help-track-loyalty-programs.html
2nd image from http://hoosierhuddle.com/hoosier-blog/circle-your-calendars-best-iu-football-games-in-2015/2015/2/16